Contractor Lite App: Modern Contractor Management with Workday Extend

Client Background

Our client is a global private equity organization with operations in Sweden and across multiple regions. While managing a large and diverse contingent workforce, the organization faced the need for a more efficient, scalable approach to contractor management for better governance and operational control.

Business Challenges

The major challenges that the client faced while managing contracts are:

• Managers needed to handle contract extensions and terminations for contingent workers individually
• Workday’s standard process required initiating a separate business process (BP) for each worker, creating significant manual overhead
• The lack of bulk management capabilities resulted in inefficiencies, delays, and a poor overall manager experience

The client sought to strengthen operational control over its contingent workforce by improving efficiency, visibility, and governance. Objectives included reducing administrative burden, simplifying contractor management, and enabling scalable processes aligned with compliance requirements.

The Kastech Solution

Considering our deep industry expertise and highly experienced team of Workday professionals, the client selected Kastech to design a scalable Workday Extend Solution to suit their goal and objectives. Kastech delivered the Contractor LiteAppthat helped in streamlining contractor management, thereby reducing administrative effort.

• One-Page Request Form:Enabled managers to enter freelancer details through a simple, streamlined interface
• Bulk Actions:Allowed contract extensions and terminations to be processed for multiple workers simultaneously
• Streamlined Workflow:Reduced dependency on repetitive business process initiation, minimizing administrative effort
• Embedded in Workday:Built natively on Workday Extend to ensure security, compliance, and seamless system integration