Case Study

PeopleSoft ALM Implementation for Jeffco Public Schools

Engagement Summary

Kastech's PeopleSoft Practice team implemented PeopleSoft Asset Lifecycle Management (ALM) for Jeffco Public Schools (Jeffco) over an 11-month engagement. The team deployed the Project Costing and Maintenance Management modules while Jeffco upgraded its existing PeopleSoft modules to version 9.1.

Client Background

Jeffco Public Schools is the largest school district in Colorado, headquartered in Golden. It serves more than 85,000 students in 154 schools spread across 777 square miles. Jeffco has 12,000 employees and operates 390 buildings and 350 buses.

Business Challenges

Jeffco was using portions of the PeopleSoft suite of applications, but its maintenance management functions were performed with Maximo Asset Management software.

Using multiple platforms required significant manual support, causing inefficiencies and making standardization of processes and reporting extremely complex
Jeffco was seeking an integrated solution that would provide a seamless maintenance management platform and let employees maximize the skillsets developed in the PeopleSoft space
Reporting capabilities, a critical element of informed business decisions and proof of regulatory compliance, were insufficient
Maximo was not providing the financial reports end users required, and IT support was needed to extract and compile them
An automated, user-friendly solution with timely access to information was essential to improving operational efficiency

The Kastech Solution

PeopleSoft Human Capital Management (HCM), Supply Chain Management (SCM), and Financials modules were already in place for Jeffco, but the versions were outdated. The first step of the solution was upgrading the existing modules to version 9.1, which the Jeffco team executed.

Close collaboration: Kastech’s PeopleSoft Practice team worked very closely with the Jeffco team to implement the PeopleSoft ALM solution while ensuring that the interdependency between all modules was successfully addressed
Functionality decisions and database merge: Jeffco and Kastech collaborated to make critical decisions about functionality and to properly merge the separate databases
Project Costing and Maintenance Management: Deployed both modules within the ALM application suite, giving Jeffco superior inventory capability to that available with Maximo, with ready access to comprehensive information on all assets and the materials required to maintain and repair them
Automated material procurement: PeopleSoft Maintenance Management automates the process so that when a Jeffco employee submits a work order, an option to procure required materials automatically populates without a separate purchase order

Results & Business Impact

Operational efficiencies

The simultaneous PeopleSoft upgrades and ALM deployment produced operational efficiencies that have positively impacted the organization's bottom line

Single source of truth

The transition to one software platform gave the organization a seamless single source of truth, simplifying the standardization process and putting internal PeopleSoft knowledge to good use

Automated reporting

Automating the reporting process and eliminating previously required IT support greatly improved the end-user experience and decreased the time dedicated to producing reports on a daily basis

Expanded reporting

The overall improvement and expansion of reports delivered has armed Jeffco with invaluable data, particularly in the accounting space

IT focus

With the majority of reporting requests eradicated, the IT team can focus on technology-related projects that work toward long-term Jeffco objectives

Client Testimonial

“In the world of PeopleSoft ALM implementation, Kastech's PeopleSoft Practice team will be the measure of success other consultants will need to match. The ability of the Kastech team to effectively collaborate with our key people to make strategic decisions for the good of the Jeffco organization made all the difference in the world.”