Case Study

PeopleSoft ALM Implementation for Seminole State College of Florida

Engagement Summary

Kastech's PeopleSoft Practice team supported a nine-month PeopleSoft 9.2 Asset Lifecycle Management (ALM) implementation for Seminole State College of Florida, covering Maintenance Management, Asset Management, and Project Costing. The project leveraged the college's experienced staff alongside selective use of Kastech's ALM expertise.

Client Background

Seminole State College of Florida, located in Seminole County, is a full-service higher education provider. It offers six bachelor's degrees, two-year college-credit degrees, specialized career certificates, continuing professional education, and adult education, along with an array of culturally stimulating events and timely guest speakers. Established in 1965, it serves 29,321 students and has 1,498 employees.

Business Challenges

To accomplish its mission, vision, and strategic goals, Seminole State relies on a PeopleSoft back office financial and supply chain solution, which its highly experienced staff maintain and support.

Seminole State’s leadership uncovered an opportunity to integrate new PeopleSoft functionality into the school’s existing PeopleSoft financials and supply chain footprint
The new functionality enabled automated tracking and management of school assets
Being fiduciary responsible, Seminole State required a partner with PeopleSoft Asset Lifecycle Management (ALM) expertise, while also leveraging its internal experienced staff to minimize external expenditures

The Kastech Solution

Kastech’s PeopleSoft Practice team has implemented and deployed PeopleSoft ALM with many different approaches depending on an organization’s needs and situation. Once the team met with Seminole State, it became clear that the college’s team was very experienced with PeopleSoft. Leveraging this experience, Kastech created a unique approach to support the implementation of ALM.

Advanced planning: Worked with Seminole State to develop scope, approach, timeline, resources, training, risk mitigation, and deployment options
Training and data workshops: Kastech experts in PeopleSoft Maintenance Management, Asset Management, and Project Costing provided training and facilitated data preparation workshops related to operational assets, functional and facilities locations, and preventive maintenance routines
Feature and functionality configuration workshops: Took Seminole State through the delivered business processes and functionality within PeopleSoft ALM, providing guidance that allowed the college to make informed configuration decisions
Remote ALM assistance: For the remainder of the engagement, provided remote PeopleSoft Maintenance Management, Asset Management, and Project Costing assistance as needed throughout the project to support the implementation of PeopleSoft ALM

Results & Business Impact

Successful delivery

The PeopleSoft 9.2 Asset Lifecycle Management project was delivered successfully by leveraging Seminole State's experienced staff alongside selective use of Kastech's PeopleSoft ALM expertise

Support throughout the project:

Kastech delivered workshops and planning guidance as well as support throughout the life of the project

Expanded team knowledge

Seminole State staff leaned on Kastech expertise as needed, which resulted in the team expanding its PeopleSoft knowledge to include Asset Lifecycle Management

On-time, cost-effective deployment:

The approach led to a successful on-time deployment and an extremely efficient, cost-effective implementation

Client Testimonial

“It has been a pleasure working with Kastech's PeopleSoft Practice team during the implementation of the 9.2 Maintenance Management module. We presented a different model for their team and they have been very accommodating and flexible while we worked through the project together. It was an excellent partnership. I found it to be very helpful to be able to reach out to a consultant with an issue who usually had it resolved in a matter of hours. I honestly don't think we could have done this as effectively without them. They saved me months of research and testing!”